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Administrative Officer at Xplicit Architecture and Integrated Services (XAIS)

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Xplicit Architecture and Integrated Services (XAIS) is an Architectural and Building Services rendering company with headquarters in Abuja.The company was conceived in 2007 with the main focus of providing world class servicesto individuals,communities, cooperate bodies, local and multi-national companies, and the government.

As part of our desire to improve on the qualities of our services to our clients,Xplicit Architecture and Integrated Services (XAIS) was duly registered with the CAC as an Architectural andEngineering, Constructionand Design Solutionsoutfit in 2018 to provide integrated services.

We are recruiting to fill the position below:

Job Title: Administrative Officer

Location: Abuja (FCT)
Employment Type: Full-time

Job Summary

  • The Administrative Officer is responsible for providing a wide range of office management and support to the company including answering phone lines, scheduling/managing calendar, making/confirming meeting arrangements and writing correspondence.
  • The Administrative Officer should have excellent communication skills and an upbeat attitude Must be opened to not only being in office management, but also supporting our leadership team and senior staff with tasks. Must be resourceful, an independent thinker, self-sufficient and self-motivated.
  • To be successful as an administrative officer in our organisation, candidates should be professional, polite, and attentive while also being accurate.
  • They should always be prepared and responsive, willing to meet each challenge directly.
  • The Administrative officer must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others

Responsibilities

  • Managing overall administrative activities for the office.
  • Remaining responsible for the day-to-day facilities operations including supervising the maintenance and alteration of office areas and equipment, purchasing office supplies, furniture, office equipment etc. for staff.
  • Performing administrative work such as filing, sorting, and distributing mail;
  • Prepare and edit correspondence, communications, presentations and other documents
  • Update bookkeeping records on excel and accounting software
  • Ensure all Company’s statutory obligation are UpToDate as at when do; for example, tax filings, NSITF, ITF, Pension and other obligations.
  • Monitor high balance guest and take appropriate action.
  • Maintain required front office and stationary supplies.
  • Maintain polite and professional communication via phone, e-mail, and mail.
  • Anticipate the needs of others in order to ensure their seamless and positive experience.
  • Perform onboarding and offboarding exercises with new hires and ensure they are properly inducted and guided.
  • Arrange and co-ordinate meetings and events.
  • Maintaining confidentiality of sensitive and confidential information.
  • Will be participating in a wide-range of company projects and events.
  • Performing other work-related duties as assigned including supporting corporate compliance team as needed.
  • Maintains working relationships and communicates with all departments.
  • Verifies that accurate room status information is maintained and properly communicated.
  • Receive and interact with incoming visitors
  • Resolves visitor problems quickly, efficiently, and courteously.
  • Works within the allocated budget for the front office.
  • Supervise junior administrative staff and ensure they are at par with your daily deliverables.

Requirements

  • Bachelor’s Degree in Business Administration, Organizational Management, other related field.
  • High School Diploma, or equivalent
  • Minimum of One (2) years’ of experience in similar role
  • Strong organizational skills
  • Excellent dress sense
  • Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access).
  • Comfortable handling confidential information.
  • Multi-tasking and time-management skills, with the ability to prioritize tasks.
  • Desire to be proactive and create a positive experience for others.
  • Ability to work confidentially and discreetly
  • Excellent communication (oral and written) and attention to detail
  • Ability to work independently and as part of a team, self-motivation, adaptability, and a positive attitude
  • Ability to learn new techniques, perform multiple tasks simultaneously, keep accurate records, follow instructions, and comply with company policies
  • Knowledge of standard office administrative practices and procedures

Salary
N60,000 / month.

 

How to Apply
Interested and qualified candidates should send a one page Cover Letter stating why you are the best fit for the position and a copy of your Resume to: [email protected] using the Job Title as the subject of the mail

Application Deadline  5th August, 2022.